Erasmus outgoing students are students of Lauder Business School who spend one Erasmus exchange semester at a partner university.
The Erasmus+ Program is the action scheme of the European Union to support cooperation and mobility in education. The part of the program that concerns higher education institutions is called ERASMUS (European Action Scheme for the Mobility of University Students). Lauder Business School currently has bilateral agreements with 3 universities in Israel.
What does the ERASMUS program offer? Participating students benefit from a simplified enrollment process at the host university, they receive a mobility grant and are exempt from tuition fees. The courses that are completed abroad can be transferred to the Lauder Business School (in accordance with the director of studies).
For further information about the Erasmus+ Program, you can find the official Programme Guide under “Erasmus+ Programme Guide”.
Check the courses the universities offer, you need them for the Learning Agreement. Here you can find a small presentation of the BGU campus and programs
Homepage of Ben Gurion University of the Negev
⇒ Ben Gurion of the Negev
Homepage of the Interdisciplinary Center Herzliya
⇒ IDC Curriculum
A. TARGET GROUP
B. APPLICATION PROCEDURE AND DEADLINES
C. INSURANCE COVERAGE, FORMALITIES OF ENTRY AND RESIDENCE AND ACCOMMODATION
D. WITHDRAWAL/PREMATURE DISCONTINUATION/SHORTENED STAY/EXTENSION OF STAY
E. CONFIRMATION OF STAY
A) TARGET GROUP
Prerequisites for an ERASMUS+ application:
Preferably: Bachelor degree students of Lauder Business School who, at the time of commencement of their stay abroad, are studying in the 3rd semester of their bachelor degree course and Master students in the 3rd semester.
NOTE: Erasmus students will have to return from the exchange to Vienna for their commission exam(s), if applicable.
If there are still some places available: Bachelor degree students of Lauder Business School who, at the time of commencement of their stay abroad, have completed the 6th semester of their bachelor studies and want to add a semester abroad before they graduate from LBS.
Students must comply with the criteria established by Lauder Business School (e. g. progress, motivation, etc. see below).
Please note: students are entitled to apply for an ERASMUS+ grant ONLY within the field of International Business Administration.
ERASMUS+ is a full-time study scholarship, i.e. students must take classes worth 30 ECTS per semester. The detailed conditions (e.g. ECTS-reimbursement limit for the mobility grant) are part of the contract between students and the Lauder Business School; you can find further information under “Financial matters”.
B) APPLICATION PROCEDURE AND DEADLINES
MAIN APPLICATION ROUND for ERASMUS+ grants for the academic year 2018/19
As from January 2018, students may apply for the academic year 18/19 (winter semester). To do so, please submit your application to the International Office (you can find the required documents under “Necessary Documents and Downloads”. For further information please contact the responsible coordinator of the International Office.
Application deadline: November 15, 2018
After checking your application documents and in case of fulfillment of the requirements, you will get an e-mail from the International Office including an invitation to the hearing.
Hearing: November 22, 2018
November 30, 2018 information about conditional acceptance to exchange . Final decision after revision of submitted transcripts by February 22,2018.
C) INSURANCE COVERAGE, FORMALITIES OF ENTRY AND RESIDENCE AND ACCOMMODATION
An Erasmus+ mobility grant does not include insurance coverage. Students must make the necessary arrangements themselves well in advance before they leave for their stay abroad. A liability insurance and a travel health insurance are mandatory and will be checked for compliance before the stay. (Contact the health insurance carrier; get information on possible co-insurance or insurance through credit card issuer).
You are advised to acquaint yourself with the necessary formalities in connection with your entry to and residence in the host country early on. You can find travel information on the Website of the Austrian Ministry of Foreign Affairs. If you need further information, please contact the foreign representation (embassy/consulate) of the relevant host country in Austria. Please note that special conditions of residence apply to third-country nationals (also with a residence permit for Austria) and that in some cases, it may be necessary to obtain a visa for your stay in the host country.
Unfortunately, the Lauder Business School cannot take care of finding accommodation for you in your host country. For support and information concerning a place to stay, please contact the International Office of your host university. The experiences of former ERASMUS+ students have shown that finding an apartment in the larger cities, and particularly in capital cities, can be a problem. It is also important not to underestimate the prices in these cities.
D) WITHDRAWAL/PREMATURE DISCONTINUATION/SHORTENED STAY/EXTENSION OF STAY
If you are have to withdraw from the ERASMUS+ program before going abroad or to discontinue your studies prematurely (once abroad), please contact the International Office of the Lauder Business School immediately. We will inform you about all further steps.
An extension of stay is not possible.
E) CONFIRMATION OF STAY
Before your departure from the host university, it is necessary to get a Confirmation of Attendance signed and stamped by the host university for the entire period of your ERASMUS+ stay. You can also use a form of the host university.
ATTENTION: The Confirmation of Attendance can be signed earliest one week before the end of your stay (according to confirmation), otherwise it will not be accepted by the Lauder Business School International Office.
After the end of the stay, the confirmation of attendance must be submitted within four weeks to the International Office of the Lauder Business School. Only then you will receive the second and final installment of your ERASMUS+ grant or top-up. If your stay was shorter than originally stated, a proportional sum will be deducted on a daily basis from the last installment.
Please note that if you fail to submit your Confirmation of Stay to the Lauder Business School International Office, you will have to pay back the entire ERASMUS+ scholarship!
Which documents to submit
The application consist of
- a filled out Learning Agreement (Necessary documents), signed by you and your director of studies
- a motivation letter of 500 words
- your transcript of records from the previous semester (available in the CIS)
- a short updated CV
Application procedure & deadlines
The application for an ERASMUS+ exchange at the Lauder Business School takes place at the International Office; the person in charge of processing the applications and nominating the selected students is the ERASMUS+ coordinator. Submit your application within the application deadlines. Please check the website for further information about the application process.
After the application deadline (no first-come-first-served!), the International Office contacts all nominated students by email for the hearing, providing relevant information on the next steps to take.
STEPS TO TAKE FOR AN ERASMUS+ GRANT
As early as possible:
If you are interested in studying abroad, please make research on the topic (International Office, Erasmus+ coordinator, online).
Submit your application to the International Office.
After your application:
After checking your application documents and in case of fulfillment of the requirements, you will get an e-mail from the International Office including an invitation to the hearing. Afterwards you will get an e-mail from the International Office if you are nominated or not for an Erasmus+ stay.
As soon as you have received an email concerning your nomination:
Please discuss your Learning Agreement (i.e. course choices) with your Director of Studies – and make sure to get their signature on the Learning Agreement.
On the day of your nomination:
The International Office will give you the Erasmus+ grant, which is necessary for the payment of the funding. It also constitutes a binding contract between you and the Lauder Business School about the mobility.
After the start of mobility – as soon as possible:
Discuss and make any changes in the Learning Agreement with your Director of Studies if necessary.
Within four weeks after the end of your mobility:
Submit the original Confirmation of Attendance to the Lauder Business School International Office.
Within 5 weeks after the end of your stay:
Get your courses recognized by the respective Director of Studies. Submit your Transcript of records and academic recognition form to the International Office. Submit a report of your stay to the International Office (at least 500 words and 5 photos) – if missing, the credit transfer will not be completed.
A. TUITION FEES
B. STUDY GRANT RECIPIENTS
C. STUDENTS WITH CHILDREN OR WITH SPECIAL NEEDS
ERASMUS+ students will receive an ERASMUS+ grant or “Top-Up” paid by the OeAD GmbH (Österreichischer Austauschdienst – Austrian agency for international mobility).
You are supposed to take classes worth 30 ECTS per semester. The ECTS-reimbursement limit for the mobility grant depends on the period of stay abroad and consists of at least 3 transferred ECTS credits per study month abroad (the transferred ECTS at the Lauder Business School count!)
The amount of the grant for the host country Israel comes to € 650 per month. You will receive 80% of the whole grant at the beginning of your ERASMUS+ stay, after submitting the signed contract to the OeAD. The rest of the amount will be paid after your ERASMUS+ stay, after handing in the confirmation of stay to the OeAD. If your stay turns out to be shorter than expected, the corresponding amount will be deducted from your grant proportionally.
If you receive a study grant (Studienbeihilfe) from the Austrian Study Grant Authority (Stipendienstelle) and are planning to go on ERASMUS+, you MUST also apply for financial aid for your studies abroad (Auslandsbeihilfe) at the Study Grant Authority. After processing your application, the Study Grant Authority will issue an official notice about financial aid for your studies abroad (Auslandsbeihilfenbescheid). You will be required to hand in the official notice about financial aid (Auslandsbeihilfenbescheid) to the OeAD, together with the signed contract. You will receive the “Top-Up” ONLY after handing in both documents to the OeAD. The “Top-Up” is the reduced grant for study grant recipients. It is paid by the OeAD and consists of the ERASMUS grant for the host country MINUS the financial aid for your studies abroad (Auslandsbeihilfe). The 80%-20% regulation also holds for Top-Ups. The financial aid for your studies abroad will be paid monthly by the Study Grant Authority (together with your regular study grant).
A) TUITION FEES
Under the ERASMUS+ program, host institutions are not entitled to charge tuition fees. Moreover, ERASMUS+ outgoing students are entitled to be exempt from paying tuition fees at the Lauder Business School for the duration of their ERASMUS+ stay. However, it is absolutely necessary to pay the Student Union fee (ÖH-Beitrag) even during your semester abroad, in order to ensure that you remain enrolled at the Lauder Business School. Please note that some host universities charge similar fees (comparable to the Student Union fee) also from incoming ERASMUS+ students.
Leave of absence at the Lauder Business School will NOT be granted during a semester abroad. For more detailed information, please contact the Academic Coordinator. However, if you are enrolled at the Lauder Business School as well as at another Austrian university, and are nominated to go on ERASMUS+ trough the Lauder Business School, you might apply for a leave of absence at the other university. Please contact the corresponding university for more information.
Students who have been admitted to several universities simultaneously must notify each one of these universities of their proposed stay abroad if they wish to remain enrolled there.
NO additional extra semester for tuition fees (“Toleranzsemester”) will be granted because of an ERASMUS+ stay abroad (that is to say, students must remain within the prescribed minimum duration of study + 2 “tolerance semesters”; a stay abroad during this time will NOT increase the number of extra semesters to which you are entitled). Please note, however, that an ERASMUS+ stay might entitle you to an additional semester of child benefit (Familienbeihilfe).
B) STUDY GRANT RECIPIENTS
If you receive a study grant (Studienbeihilfe) from the Austrian Study Grant Authority (Stipendienstelle) and are planning to go on ERASMUS+, you MUST also apply for financial aid for your studies abroad (Auslandsbeihilfe) at the Study Grant Authority. After processing your application, the Study Grant Authority will issue an official notice about financial aid for your studies abroad (Auslandsbeihilfenbescheid). You will be required to hand in the official notice about financial aid (Auslandsbeihilfenbescheid) to the OeAD.
A hint for the application for financial aid: you can leave out page 2 in the application form (proposed study program and signature of responsible person) if you simply attach a copy of your Learning Agreement before the Mobility signed and stamped by your study program director.
After processing your application, the Study Grant Authority will issue an official notice about financial aid for your studies abroad (Auslandsbeihilfenbescheid). You will be required to hand in the official notice about financial aid (Auslandsbeihilfenbescheid) to the OeAD, together with the signed contract. You will receive the “Top-Up” ONLY after handing in both documents to the OeAD.
The “Top-Up” is the reduced grant for study grant recipients. It is paid by the OeAD and consists of the ERASMUS+ grant for the host country MINUS the financial aid for your studies abroad (Auslandsbeihilfe). The 80%-20% regulation also holds for Top-Ups.
The financial aid for your studies abroad will be paid monthly by the Study Grant Authority and will also include an extra amount (depending on the host country) to help you cover the travel expenses (Reisekostenzuschuss). Moreover, study grant recipients are also eligible for financial aid for language courses abroad; please see here (https://www.stipendium.at/studienfoerderung/beihilfe-ausland/auslandsbeihilfe/) for more information.
Please note that in case you receive financial aid for your studies abroad, you will have to hand in a confirmation of recognition at the Austrian Study Grant Authority after your ERASMUS+ stay. The minimum requirement is 3 ECTS per month of stay abroad. If you do not fulfill this requirement, you will have to pay back the whole amount of financial aid for your studies abroad (Auslandsbeihilfe). However, this does not concern the regular study grant (Studienbeihilfe).
As all the other ERASMUS+ students, you will also have to hand in the confirmation of recognition at the International Office in order to fulfill the requirements for the Top-Up (paid by the OeAD).
In case your situation regarding the study grant changes during your application for ERASMUS+ or during your ERASMUS+ stay, please contact the International Office IMMEDIATELY. This is very important because the type of contract you sign with the OeAD depends on whether or not you receive the study grant.
C) STUDENTS WITH CHILDREN OR WITH SPECIAL NEEDS
ERASMUS+ outgoing students with children or with special needs can apply for additional financial aid to the regular ERASMUS+ grant. Please contact the International Office for further information.
Credit transfers and reporting duty
ERASMUS+ is a full-time study scholarship, i.e. you should take classes worth 30 ECTS per semester (1 Israeli credit=1.5 ECTS). The detailed conditions (e.g. ECTS-reimbursement limit for the mobility grant) are part of the contract between students and the Lauder Business School; you can find further information under “Financial matters”.
To apply for recognition you have to submit the form „Learning Agreement after the Mobility” along the Transcript of Records from your host university to the Director of Studies. Furthermore you have to write a report (which will be published on our International Office Website) with at least 500 words and 5 photos and submit it to the International Office. Without completing this, your credit transfer will not be completed.
Deadline for recognition:
As a general rule: 5 weeks after the student’s return from his/her stay abroad
Documents reuqested by the International Office after the mobility:
- Approval of the transfer of credits
- Transcript of Records from the host university
- Learning Agreement after the Mobility
- Confirmation of Attendance
The recognition of courses by your director of studies will be monitored by means of random samples by the National Agency on the basis of the documents submitted to the International Office. Therefore, it is sufficient to hand in the proof of study progress at the International Office (and ONLY when explicitly requested, at the OeAD).
In cases where evidence of recognition cannot be supplied, or where it is insufficient, and the fault lies with the student, the mobility grant may be entirely or partially reclaimed.
Student Grant Recipients must also submit the credits actually transferred to the Study Grant Authority. Please observe the relevant internal deadlines and guidelines!